Emergency Preparedness Plan

INDEX

1. PURPOSE
2. SCOPE
3. DEFINITIONS
4. SUPPORTING ORGANIZATIONS
5. ASSUMPTIONS
6. CONDITIONS FOR ACTIVATION
7. PRIORITIES
8. RESOURCES AVAILABLE
9. OPERATIONAL CHECKLISTS

ANNEXES

1. INSTRUCTOR RESPONSIBILITIES AND CHECKLIST
2. BUILDING EVACUATION PLAN
3. GENERAL EMERGENCY PROCEDURES
4. EVACUATION PROCEDURES FOR SPECIAL POPULATIONS
5. ASSEMBLY POINT PROCEDURES
6. CRITICAL FUNCTION PROCEDURES
7. RESOURCE PERSONNEL
8. PERSONNEL AND TRAINING
9. EQUIPMENT LIST
10. MITIGATION/PREPARATION CHECKLIST
11. EARTHQUAKE RESPONSE CHECKLIST
12. FLOOD RESPONSE CHECKLIST
13. FIRE RESPONSE CHECKLIST
14. WEATHER EXTREMES RESPONSE CHECKLIST
15. TERRORIST THREAT RESPONSE CHECKLIST
16. CHEMICAL/HAZARDOUS MATERIALS ACCIDENTS RESPONSE CHECK
17. ENERGY FAILURES RESPONSE CHECKLIST
18. CIVIL DISTURBANCES RESPONSE CHECKLIST
19. TOUR DISASTER/EMERGENCY PLAN
20. RESTORATION CHECKLIST
21. DEFINITIONS
22. DISTRIBUTION
23. EMERGENCY POWER

1. PURPOSE: This plan, with its associated annexes, is intended to prepare the College of Biology and Agriculture, and Departments in the College:
   1. To support the general BYU emergency preparedness plan with the major goals of:
      1. Saving lives.
      2. Preserving and protecting property (both personal and the university's).
      3. Restoring critical functions to the university, colleges, and departments so the mission of the university can continue.
   2. To establish within the college and departments, responsibilities and authority for mitigation, preparation, response and recovery from potential emergencies and disasters.
   3. To establish a basis and organization for the college and departments to respond to emergency situations, to include the coordination of disaster operations and the management of critical resources.
2. SCOPE: Requirements for recovery are based upon critical functions, therefore this plan:
   
   1. Addresses the critical needs of the College of Biology and Agriculture, and departments in the college at Brigham Young University.
   2. Covers college and department activities in the Widtsoe, Martin, and other buildings assigned to the college, and applies to all personnel within the college.
   3. Conforms to and supports the General BYU Emergency Preparedness Plan.
3. DEFINITIONS: Definitions of specific terms as used in this plan are listed in Annex U. If not listed, then terms are as defined in normal daily usage.
4. SUPPORTING ORGANIZATIONS: The college, and departments in the college will receive support from the following BYU organizations:
   
   1. University Police - law enforcement, security.
   2. Physical Facilities - utilities, physical preparations.
   3. Risk Management and Safety - The Emergency Preparedness Coordinator works within Risk Management and Safety and can provide a wide range of training in emergency and disaster response. The department can also provide fire prevention/training, accident prevention/safety training, and hazardous materials response.
   4. Disaster Task Force (DTF) - Composed of university administrators from organizations critical to disaster response. They coordinate the university's response to emergency situations (when activated). If the DTF has been activated it will be located in Room 1164 of the Harman Conference Center or in the alternate location under the west stands at Cougar Stadium.
   5. Media Services - Emergency Communications.
   6. Student Life - Coordination of student volunteers, etc.
   7. Others as deemed necessary.
5. ASSUMPTIONS:
   1. The responsibility for emergency preparedness rests first with each individual. BYU personnel and students must ensure they and their families are prepared for disasters both at home and at BYU. Also, individuals will ensure the safety of their families before reporting to BYU to assist in disaster response.
   2. The primary responsibility for emergency preparedness within the college and departments rests with the deans, department chairs, and others in the college designated by them, and is based upon the assumption that personnel, assets and vital information can be protected.
   3. During the first 72 hours after a major disaster the college and departments must be prepared to respond without assistance from outside agencies. For planning purposes, assume:
      1. Extensive damage to your building(s) has occurred.
      2. Telephones (including cellular phones) are inoperable.
      3. Personal Computers and other equipment are inoperable.
      4. The organization's offices are intact, but not accessible.
      5. Files and hard copy records are not accessible.
   4. The college and departments must be prepared to respond to requests from the DTF in providing resources (manpower and materials) for general use by BYU. You may also request available support from the DTF, but be aware that in any disaster situation, resources will be scarce.
   5. Periodic testing of disaster plan effectiveness will be required.
   6. Proper training of college and department personnel for disaster response will be required.
   7. The successful recovery of essential mission functions will be directly proportional to completion of essential mitigation and preparation efforts.
6. CONDITIONS FOR ACTIVATION: This plan shall become effective:
   1. Automatically when a major incident significantly disrupts college and department operations.
   2. Automatically when a state of emergency for an area including BYU has been declared by the Governor of the State of Utah.
   3. When the university president, his appointed representative, or the chair of the DTF directs implementation of the General BYU Emergency Plan.
7. PRIORITIES:
   1. Essential Functions:List of essential functions
      1. College list
      2. Department ListsDepartment chairs (or someone designated by the chair) will generate a list of essential functions for their area.
   2. Chain of Command:R. Kent Crookston, Dean, College of Biology and AgricultureDonald N. Wright, Assoc. Dean, College of Biology and AgricultureRichard R. Tolman, Assoc. Dean, College of Biology and Agriculture Department Chairs:Von D. Jolley, Agronomy and Horticulture David Kooyman, Animal ScienceBruce A. Roundy, Botany and Range ScienceLynn V. Ogden, Food Science and NutritionShauna C. Anderson, MicrobiologyJohn D. Bell, Zoology
   3. Departments will take the following steps prior to any incident to mitigate effects of potential disasters.
      1. Protect and secure hazardous materials.
      2. Secure fixtures and equipment.
      3. Protect critical computer data and programs.
   4. Emergency Policy:
      1. In the event of an emergency requiring evacuation of classrooms, shops, laboratories, reading rooms, etc. (any area which directly supports student academic activities) the instructor is responsible for the safety and evacuation of students (campus visitors/conference participants/university guests) in his/her class (Annex A). In preparation for this eventuality, evacuation and safety instructions will be presented during the first class period of each semester.
      2. Individuals designated by the deans and department chairs will insure BYU personnel (administration, faculty and staff):
         1. Are aware of evacuation plans for their offices and other areas of the building (including, but not limited to, classrooms, shops, laboratories, reading rooms, etc.) to include alarms or other emergency notification procedures, emergency exit assignments (at least two for each office and classroom) and assembly areas. Provide each employee a copy of the schematic floor plan showing emergency exits, evacuation routes, and assembly areas. (Annex B)*
         2. Are provided a copy of emergency procedures to report fires and other emergencies and obtain emergency help. (Annex C)*
         3. Are provided assignments and procedures for assisting personnel who may need special help to evacuate and reach the assembly area. ( Annex D)*
         4. Are aware of procedures to account for all personnel at the assembly point after evacuation is complete. (Annex E)*
         5. Who must remain to perform critical functions (if necessary), are provided procedures to accomplish the required function and additional evacuation procedures to insure the safety of these individuals. ( Annex F)*
         6. Have the plan explained to them when they are newly hired, when their jobs change, and when the plan changes.*
         7. Are assigned to assist in evacuation and first-aid duties and provide necessary training (as appropriate).*
         8. Are provided the names of persons (including regular job titles) and/or departments to contact for further information or explanation of duties. (Annex G)*
         9. Are provided pertinent information needed to respond to and recover from an incident* (provide copies of annexes K through X).
8. RESOURCES AVAILABLE:
   1. Personnel: College and department personnel will prepare their families prior to any disaster and follow through after a disaster to insure family members are cared for, and then, if assigned disaster response/recovery responsibilities, report to the university for carrying out disaster response and recovery operations. A list of college and department personnel and their special skills is included as Annex H. These lists will be compiled by departments under the direction of the chair.
   2. Equipment and Supplies: Equipment and supplies available within the college and departments which may be of value during a disaster response are listed in Annex I. Immediately after any disaster affecting more than just the college, one updated copy of this list will be provided to the Emergency Preparedness Coordinator.
9. OPERATIONAL CHECKLISTS:
   1. Mitigation/Preparation Checklist (See Annex J). College and department supervisors should make periodic reviews to insure the items included in this checklist have been completed and are current. Consider conducting this review during the break between each semester.
   2. Response Checklists (each checklist should contain actions for all BYU personnel, and a section for leaders and specialized individuals):
      1. Earthquakes (Annex K).
      2. Floods (Annex L).
      3. Fires ( Annex M).
      4. Weather Extremes (Annex N).
      5. Bomb Threats (Annex O).
      6. Chemical/Hazardous Materials Accidents (Annex P).
      7. Energy Failures (Annex Q).
      8. Civil Disturbances (Annex R).
      9. Tour Disaster/Emergency Plan (Annex S)
   3. Recovery Checklists (including priorities for recovery) (See Annex T).
   4. Emergency Power (See Annex U ).

ANNEX A - INSTRUCTOR RESPONSIBILITIES AND CHECKLIST

The college has designated evacuation routes and an assembly area where all students will report to insure accountability. Instructors will insure they are aware of appropriate evacuation routes and assembly areas for each room used by their students. Assembly areas for classrooms (all areas) used by the college are as follows:

In the case of an event requiring evacuation, instructors will always, and immediately, evacuate the building with their students. Instructors will be responsible for insuring all of their students have evacuated. Evacuation is REQUIRED any time an alarm is sounded.

Once evacuation is complete, instructors will report persons and areas evacuated to the college assembly area.

During the first class period of each semester, instructors will review the following emergency procedures with students in the class:

Location and purpose of the class assembly area (to ensure all students are safe and removed from potentially hazardous conditions). Instructors should also inform students that after the instructor has insured that all students have evacuated the building they should then report to their BYU ward assembly area. (If students do not know where this is, have them contact their bishop.)

Evacuation route when required to respond to emergency evacuation alarm.

If an earthquake occurs:

Drop Cover and Hold - take cover under a desk, table or bench (and hold on to the legs), or stand in a supported doorway or along an inside wall or corner.

Stay clear of windows, bookcases or anything which could tip over on you. (Earthquakes do not kill or injure people, but things which fall on them will.)

If no protection is available, drop to the floor or sit against an inside wall and cover your head with your hands and arms.

Do not attempt to leave the building until the shaking stops, but as soon as it does, immediately evacuate the building.

Do not use light switches or any open flame source, especially if you smell gas.

On the way out, check for injured. (Do not move seriously injured unless they are still in danger. Remember the exact location of seriously injured, so you can inform rescue and medical personnel.)

On the way out, return telephones to their cradles. Do not attempt to use the phones as this will interfere with the response of emergency agencies.

Do not reenter the building until a safety assessment has been completed and the building declared safe.

Avoid downed power lines or broken appliances.

Be prepared for aftershocks.

If a fire or explosion occurs:

Remain calm.

Pick up books and evacuate building as soon as alarm sounds. Follow designated evacuation routes (or alternates) and meet at designated assembly area.

If time allows, close windows as you evacuate the room, and the last one to leave the room close the door behind you.

If you are in a laboratory, put out all open flames, turn off oxygen and flammable gases.

If you encounter flames or smoke, remember that the best air is near the floor.

Do not use elevators, you may become trapped if the fire interrupts power to lift equipment.

If the disaster is one that affects the entire campus, students will report to their ward disaster assembly area after being accounted for by instructors. (If students do not know where their ward assembly areas are located they should contact their bishop.)

If some form of civil disturbance or demonstration takes place close to a building in which classes are being held, the instructor will:

Direct students to leave the building using an exit route which will avoid having to pass through or close to demonstrators.

Before releasing students, the instructor will advise the class to avoid becoming involved with the demonstration in any way.

University Police will be notified regarding the demonstration as quickly as possible. Numbers for notification are 8-2222 for non-emergencies and 911 for emergencies.

ANNEX B - BUILDING EVACUATION PLAN

Personnel (faculty, staff, and students) in the college and departments will be informed of the need to evacuate the Widtsoe and Martin buildings in the following ways:

Fire/emergency alarm will sound.

Voice message through the building speaker system.

Direct instructions from safety personnel or other college, department, or university authority.

Emergency exit procedures for the Widtsoe and Martin Buildings will be presented during the first day (or week) of class for the current semester.

Explanation of emergency exit procedures will be the responsibility of faculty teaching classes in the Martin and Widtsoe buildings. Appropriate visual aids (i.e., schematic floor plans) or other instructive materials will be used.

Schematic floor plans indicating exits will be posted inside the door of each area or office for the Widtsoe Building. Schematic floor plans showing emergency exits for the Widtsoe Building will be available in department offices, and can be copied by faculty and staff.

After exiting the Widtsoe or Martin buildings, personnel will assemble on the mall area east of the buildings.

ANNEX C - GENERAL EMERGENCY PROCEDURES

1. General Guidelines:

   1. Every building has a full-time Emergency Building Coordinator. The Coordinator for the Widtsoe, Martin, and Eyring Science Center is:

      Ron Porritt
      Custodial Services (C-503 ESC)
      378-9275(6) (Work)
      785-2630 (Home)

      Follow his instructions.

      Other custodial supervisors for the Widtsoe and Martin Buildings:

      Shauna Robbins (239 MARB) 378-4770 (Work) 796-5693 (Home)		Ralph Hamilton (C-186 ESC) 378-9276 (Work) 377-3124 (Home)
      Rachel Brooks (239 MARB) 378-4770 (Work) 794-3338 (Home)		Linda Bohn (C-186 ESC) 378-9276 (Work) 377-5156 (Home)
      Russ Carter (C-503 ESC) 378-9275(6) (Work) 377-8274 (Home)

   2. DO evacuate buildings immediately when remaining becomes life-threatening, upon hearing an alarm, or upon request of authorities. Treat all alarms as the real thing. False alarms do happen, but it is better to be inconvenienced than to find yourself in contact with poisonous gases or trapped in a burning building.
   3. DO avoid panic, remain calm, use common sense, and render assistance as required.
   4. DO report emergencies to the University Police at 911 or 378-2222.
   5. DO know the location of at least two emergency exits in your working/living areas.
   6. DO keep a flashlight nearby (in work and living areas).
   7. DO listen for instructions broadcast over the University outdoor warning system. If possible, turn on your building's background music system. If a radio is available, tune to 89.1 or 89.5 FM KBYU (Utah County's primary Emergency Broadcast System station).
   8. Account for all BYU personnel and students to ensure someone was not trapped inside the building, then have students report to their LDS ward leaders in the designated ward disaster assembly area. For campus housing, Emergency Building Coordinators will account for occupants, and have them report to the designated ward disaster assembly area. If students are neither in class nor in campus housing areas, they should report directly to their designated ward disaster assembly area.
   9. DO NOT use the telephone except to report emergencies.
   10. DO NOT wait to report an emergency to University Police and your Emergency Building Coordinator.
   11. DO NOT use elevators or attempt to exit stalled elevators.
   12. DO NOT jeopardize your life or the lives of others by attempting to save personal or university property.
   13. DO NOT cross police barriers without authorization.
   14. DO NOT exceed your training or knowledge when attempting to render first aid.

2. How to Report an Emergency:

    

   1. Call University Police at 911 or 8-2222 (378-2222 if off-campus). If unable to contact by telephone, send a runner with a handwritten message (containing information in paragraph 2 below) to University Police, B-66 ASB. DO NOT hang up until the police dispatcher tells you to. They may have questions they need to ask when they notify emergency responders.
   2. What to report:
      1. Your name.
      2. Your location and telephone number.
      3. The nature and location of the emergency (including persons trapped, injured, and specific help needed).
   3. Notify your Emergency Building Coordinator. Follow his/her directions.

ANNEX D - EVACUATION PROCEDURES FOR SPECIAL POPULATIONS

The purpose of this annex is:

To educate BYU personnel about the needs of people with disabilities.

To aid administration, faculty and staff in understanding the challenges faced by individuals with disabilities, and to emphasize that these challenges are greatly amplified during a crisis.

To encourage BYU personnel to seek training so that they can become advocates for those with disabilities and help with their needs in emergency situations. Some obvious considerations include:

An individual who is deaf does not hear auditory alarms.

Individuals who are visually impaired may experience panic and/or injury as pathways to exits become obstructed.

Individuals with mobility impairments may experience panic and/or injury while waiting for assistance.

General Instructions:

Education:

Promote awareness for BYU personnel and students, and encourage them to find ways to offer aid to those with disabilities (even the less obvious ones). Area supervisors (other than classroom instructors) should be aware of the potential for impaired individual to be evacuated from their area. Individual personnel may need to be assigned to assist those with impairments if a "buddy" is not immediately available.

Ensure all individuals with disabilities that they will not be overlooked or uninformed during an emergency.

Promote the use of clear instructions during a crisis so that people with visual and hearing impairments have opportunities to understand the situation.

Use buddy system:

A buddy is a volunteer who will agree to offer appropriate aid during an evacuation.

The buddy should be selected by the person with a disability during the first week of classes.

Faculty or other appropriate BYU personnel should facilitate this process (when they hold positions of responsibility for students).

Individuals with disabilities should be reminded of their responsibility to make advance "buddy" arrangements, and to be emphatic about soliciting help during an emergency.

Specific considerations for individuals with mobility impairments:

Identification: these individuals include people with impairments, not always easily detected, which often restrict excessive movement (including but not limited to arthritis, cerebral palsy, multiple sclerosis, lupus fibromyalgia, amputations, chronic fatigue syndrome, spinal cord injuries, debilitating physiological conditions, etc.). These conditions can render individuals less or unable to walk, and may require the use of a manual or electric wheelchair.

Notification: auditory alarms are sufficient. During dorm drills, notify students with impairments in advance to allow them time to prepare.

Evacuation assistance:

Since elevators will not be used during an emergency, other exits and methods should be identified prior to any emergency.

Where possible, buildings should have at least one evacuation chair and faculty and staff should be trained in its use.

Training:

Individuals with mobility impairments should be given tours of buildings that they use and become familiar with emergency pathways and exits.

Specific considerations for individuals with visual impairments:

Identification: these individuals include people who have a slight loss of vision and see things in a blurred manner, people who have a moderate loss of vision that see only shapes or shades, and people with complete loss of vision.

Notification: auditory warning signal will be sufficient.

Evacuation assistance: these individuals will need assistance during evacuations in negotiating obstructed pathways and finding emergency exits.

Training:

Both the visually impaired individual and their "buddy" should be given tours and become familiar with emergency pathways and exits.

Copies of evacuation procedures should be made available to those with visual impairments either in large print or on audio tape (as appropriate for the level of impairment).

Specific considerations for individuals with hearing impairments:

Identification: these individuals include those who experience slight to moderate amounts of hearing loss that can be somewhat compensated with the use of hearing aids, as well as those with severe amounts of hearing loss that may oral lip read or exclusively use American Sign Language for communicating.

Notification:

Auditory warning signal will not be effective

Emergency strobe lights are ideal system

In any case, there should be someone assigned to assist individuals with hearing impairments in following evacuation directions.

A written copy of emergency instructions should be available.

Evacuation assistance:

Approach a person with a hearing impairment from the front.

Assist that person to the nearest accessible exit.

If an interpreter or note-taker is available, that person should be utilized during the evacuation procedure.

Training: hearing impaired individuals and those assigned to assist in an emergency should be provided tours of buildings and be shown emergency pathways and exits.

For more detailed information concerning BYU personnel and students with disabilities, contact Services for Students with Disabilities at 378-2767, room 1520 WSC.

ANNEX E - ASSEMBLY POINT PROCEDURES

Administer first aid as appropriate.

List all faculty and staff (including part-time students) known to still be in the building by location and category (injured or special evacuation assignment) - verified by at least one witness. Indicate if individual is a student or non-student.

List all faculty or staff (including part-time students) that are missing. Indicate student or non-student status. Ask all faculty and staff in assembly area if they have any knowledge of the possible whereabouts of those missing. For example, do you know if they were visiting an office in another building? Were they on break? If so, where do they usually take their break? Were they on sick or vacation leave?

List all faculty and staff (including part-time students) that are injured with a summary of the injuries. Also, if the injured individual is evacuated indicate probable evacuation location (i.e. Utah Valley Regional Medical Center, Student Health Center, etc.). Indicate student or non-student status.

List all BYU personnel (do not include part-time students) that are present.

(These "lists" could be annotations on a department roster to facilitate the process).

Provide copies of all lists to the DTF at the Emergency Operations Center located in room 1164, Harman Conference Center (alternate under west stands of Cougar Stadium). Some BYU personnel will need to be designated as runners (if possible use personnel who have minimal disaster response or family responsibilities) to carry lists.

After coordination with the appropriate University Vice President, BYU personnel who do not have emergency responsibilities at BYU should be released to return to their home/ward to care for their families. If it is not safe to travel between BYU and their home, personnel should be encouraged to remain in a safe location at BYU. If BYU personnel have ecclesiastical, civil emergency, or military responsibilities so indicate on the appropriate list. Before faculty or staff (with no BYU emergency responsibilities) depart for home:

Insure the release of specific individuals is approved by the appropriate University Vice President.

Instruct administrators, faculty, and staff not to return to the university until they have insured their families are cared for and safe.

Also instruct them to check with the university before returning and insure they can be utilized in the recovery process.

Part-time student employees will be released to report to their BYU/home ward, as appropriate.

The names and sex of any administrator, faculty or staff member who feel that they cannot reach home will be provided on a separate list to the DTF so shelter arrangements can be made.

ANNEX F - CRITICAL FUNCTIONS PROCEDURES

Upon evacuation of the building, insure computers are covered with plastic covers to prevent potential water damage from accidental or deliberate activation of fire suppression systems.

Upon evacuation insure computers are turned off to prevent damage if they are exposed to water or smoke. Upon returning to building, do not attempt to turn on damaged or wet computers until examined by your organization's Computer Support Representative. In most cases, proper recovery procedures can preserve all data and programming. Application of electricity before recovery specialists recover the equipment can destroy the data and possibly the equipment.

DEPARTMENTS WILL IMPLEMENT ADDDITIONAL PROCEDURES TO PROTECT SPECIAL EQUIPMENT, CRITICAL PROCESSES, ETC. FOR EXAMPLE, PROCEDURES TO CLOSE DOWN A CRITICAL CHEMICAL EXPERIMENT, TO PROTECT ANIMALS USED IN A RESEARCH PROJECT, SECURE MONEY, ETC.

ANNEX G - RESOURCE PERSONNEL

The following individuals and departments will provide further information or explanation of assigned duties.

College of Biology and Agriculture

R. Kent Crookston, Dean (301 WIDB)
378-2007 (Office)
Unlisted (Home)

Donald N. Wright, Associate Dean (302B WIDB)
378-4886 (Office)
377-6837 (Home)

Richard R. Tolman, Associate Dean (302C WIDB)
378-4398 (Office)
225-1634 (Home)

Steven L. Taylor, Assistant Dean (393 WIDB)
378-7399 (Office)
224-1642 (Home)

Lonnie Riggs, Secretary Dean's Office (301 WIDB)
378-2007 (Office)
756-9232 (Home)

Departments

Agronomy and Horticulture

Von D. Jolley, Chair
378-2491 (Office)
224-3711 (Home)

Animal Science

David Kooyman, Chair
378-6399 (Office)
423-2680 (Home)

Botany and Range Science

Bruce A. Roundy, Chair
378-8137 (Office)
Unlisted (Home)

Food Science and Nutrition

Lynn V. Ogden, Chair
378-6038 (Office)
377-0635 (Home)

Microbiology

Shauna C. Anderson, Chair
378-8757 (Office)
375-1288 (Home)

Zoology

John D. Bell, Chair
378-2353 (Office)
377-9357 (Home)

Departments will identify one or more individuals who are trained in first aid and/or rescue techniques. A list of these individuals will be made available to faculty and staff in the respective departments.

Emergency Building Coordinator

Ron Porritt (C-503 ESC)
378-9275(6) (Office)
785-2630 (Home)

Emergency Preparedness Office

Kerry R. Baum (203 TOMH)
378-8142 (Office)
756-8917 (Home)

BYU Fire Marshall

Boyd Johnson (100 TOMH)
378-6880 (Office)
Unlisted (Home)

BYU Chemical Hygienist

Kerry Smith (TOMH)
378-2943 (Office)
221-9365 (Home)

Risk Management and Safety

Fred Nelson, Safety Director
378-6879 (Office)
373-8211 (Home)
378-4468 (Secretary)

ANNEX H - PERSONNEL AND TRAINING

PERSONNEL: Departments will maintain a current list of faculty and staff personnel. Included with this list are individuals with first aid/rescue skills which may be of value during an emergency.

TRAINING: Departments will take every opportunity to raise awareness and train personnel in disaster mitigation, preparation, response and recovery.

At least one element of the emergency preparedness plan will be reviewed in every staff meeting.

At least one individual and organizational emergency preparedness or response assignment will be reviewed in each administrative meeting.

Copies of applicable annexes will be provided to all department personnel.

Any time an alarm sounds, evacuation will be conducted in accordance with the procedures outlined in department evacuation plans. Experiences in each evacuation will be used to improve department evacuation procedures.

Essential elements of departmental evacuation plans will be reviewed with all new personnel when they receive their initial orientation.

A copy of the evacuation plan will be available in the department office.

APPENDIX 1 TO ANNEX H - PERSONNEL AND TRAINING

Department List of Faculty and Staff

(List members of the department and include in the category special skills, such items as first aid training, C.E.R.T. training, Ham radio license, heavy equipment operator qualifications, typing, short-hand, computer skills, fire extinguisher training, post seismic building safety evaluation training, etc.)

ANNEX I - EQUIPMENT LIST

This is a listing of all equipment currently available within the college and departments which could be used in responding to major emergencies or disasters. Equipment lists will be made by departments.

EXAMPLE ITEMS (Only list equipment your department currently owns, not items being used that belong to other departments, i.e. do not list vans from the motor pool. Neither is it intended that any items should be purchased just to add to this list):

ANNEX J - MITIGATION/PREPARATION CHECKLIST

Earthquake preparations: Most casualties result from partial building collapse, falling objects and debris, like toppling chimneys, falling bricks, ceiling plaster and light fixtures. Many of these conditions can be prevented by taking a few steps now to prepare. A brief survey of your home and office will indicate what hazards exist. The following steps will be taken to avoid injuries/damage resulting from seismic activity:

At work:

Secure fixtures such as lights to prevent falling during shaking.

Attach file cabinets, bookcases, other similar types of furniture (especially any top heavy objects) to the wall or floor to resist moving, coming loose or falling during shaking.

Place large and heavy objects on lower shelves (below sitting head level of shortest person in office).

Securely fasten shelves to walls.

Ensure computers, printers, typewriters, etc. are secured to tables/desks to prevent movement during shaking.

Have a plastic cover available to place over your computer when you have to evacuate the building (earthquakes often cause fire sprinklers to activate).

Procedures should also be established which would ensure electronic equipment is turned off (and unplugged) before evacuation and, if wet, not turned on until the equipment has been thoroughly dried.

Do not hang plants in heavy pots that could swing free of hooks.

Each employee prepare an office emergency kit (comfortable walking shoes, bottle of water, high energy bar, small first aid kit, flashlight with batteries, and a whistle).

Hold drills so each employee knows what to do in an earthquake.

Back-up critical personnel computer data often and store back-up disks in a safe location (not in the same building). Storage can be coordinated with Jennifer Dunkley in Records Management (8-6260).

At home:

BYU personnel and students are encouraged to complete the following preparation for their families and homes

Secure fixtures such as lights to prevent falling during shaking.

Attach file cabinets, bookcases, china hutches, other similar types of furniture (especially any top heavy objects) to the wall or floor to resist moving, coming lose or falling during shaking. If attached to the wall ensure attachments are made to wall studs and not just sheetrock.

Place large and heavy objects on lower shelves (below sitting head level of shortest person [dog or cat?] in the home.

Securely fasten shelves to walls.

Secure personal computers, printers, typewriters, etc. to tables/desks to prevent movement during shaking.

Do not hang plants in heavy pots that could swing free of hooks.

Store bottled goods, glass, vases, china, and other breakables in low or closed cabinets and use nonskid padded matting, hold-fast putty or velcro whenever possible.

Install "childproof" latches on cupboards. This will keep all the food and dishes in your cupboards from ending up on the floor when the earth shakes.

Install shelf railings on open shelves to prevent shaking from knocking items on the floor (or on your head).

Check the electrical wiring and connections to gas appliances. Defective electrical wiring, leaking gas or inflexible connections are dangerous in the event of an earthquake.

Develop a family plan which addresses what to do if the earthquake occurs while family members are at home, school or work. This plan should include a possible central meeting location for family members after the earthquake and an out of area contact person so other family members can find out information concerning their loved ones in the disaster area. It is usually easier to call out of a disaster area than it is to call into one.

Hold drills so each member of your family knows what to do in an earthquake.

If both parents work (or are otherwise away from home) arrange for school age children to report to someone (a trusted friend in the neighborhood) who can care for them until the family can be reunited.

Plan safe routes from school to home (avoiding obvious hazards such as power lines) and walk them with your children. If possible, alternate routes should be considered.

Locate the master switch and shutoff valves for all utilities and teach all responsible family members how to turn them off. Your local utility company can show you how.

Prepare 72-hour emergency kits (preferably part of your year's supply) for every family member (BYU administrators, faculty, staff only, students are not encouraged to store commodities until they leave the university).

Insure your home is prepared; securely fasten the home to the foundation and secure your water heater (and any other gas appliances) to wall studs or floor.

Keep a pair of shoes by your bed when retiring for the night. This practice could prevent serious cuts on your feet from broken glass.

Special care should be taken to remove hazardous objects from above sleeping areas.

Fire Prevention/Preparation Steps:

Do not overload electrical outlets or extension cords.

Replace or repair worn or cracked electrical cords.

Do not place electrical cords under carpets.

Place space heaters and appliances that generate heat at least 36 inches away from anything that will burn.

Allow space for air circulation around office equipment.

Turn off all appliances and equipment at the end of the day.

Electrical equipment that emits an unusual odor or does not function properly should be unplugged from the power source and repaired.

Never leave cooking unattended.

Turn pot handles to prevent from falling or bumping.

Do not wear loose fitting clothing when cooking.

Do not store items over a stove.

Keep your work and home areas clear of litter. Trash, old papers, and rags will feed a fire.

Store combustible liquids and materials away from open flames and heat sources.

Report all on-campus fire hazards to the University Safety Office (8-4468).

Exercise daily fire habits. As you enter buildings look for escape routes, emergency stairwells, exits, fire alarm boxes, and fire extinguishers.

Report all on-campus fires regardless of size by dialing 911 or 8-2222. Fires have a tendency to reignite after it is believed they are extinguished.

Treat all fire alarms as the real thing. Evacuate immediately. False alarms do happen, but it is better to be inconvenienced than to find yourself in poisonous gases or trapped in a burning building.

ANNEX K - EARTHQUAKE RESPONSE CHECKLIST

Response During Earthquake (Work or Home):

Following an Earthquake (Work or Home):

Make sure everyone is all right; don't move the seriously injured unless they're still in danger. Administer first aid if appropriate.

Do not use the telephone unless there is a severe injury. NOTE: INSURE ALL TELEPHONES ARE IN THEIR CRADLES. The central telephone switches will automatically shut down when too many phones are off the hook.

Only use your car if a critical situation exists.

Keep children safe and relaxed.

Wear sturdy shoes in areas near fallen obstacles and broken glass.

Don't use matches, candles or other open flame until you are sure there is no leaking gas.

Check gas, water, and electrical lines for damage.

At home, turn off the gas only if you suspect a leak or if the building is severely damaged. At work, the Emergency Building Coordinator will perform this function.

At home, switch off the electricity if there is damage to the electrical wiring. At the work, the Emergency Building Coordinator will perform this function.

Do not touch downed power lines or broken appliances.

Check water supply systems, if water is leaking, shut-off water at the main valve (inside the building or at the street). If you don't know how to shut-off natural gas or other utilities, do not attempt to do it - get help! Again, the Emergency Building coordinator will perform this function if at work.

Leave buildings that have been damaged until a safety assessment can be made.

Use caution when cleaning up hazardous materials (glass, spilled medicine, cleaning products, bleaches, gasoline, etc.) and beware of chemical spills.

Listen to your portable (or car) radio (KBYU FM 89.1 or 89.5 or AM 960) for official information concerning what to do, locations of emergency shelters, and the extent of damage in your area. Do not use the telephone for purposes of requesting information.

Be prepared for additional earthquake shocks called aftershocks. Although most of these are smaller than the main shock, some may be large enough to cause additional damage or topple weakened structures.

If you are not at home, getting back together with your family is a high priority, but take the care and time to do it safely. NOTE: THIS IS WHERE YOUR OUT-OF-AREA CONTACT PLAYS AN IMPORTANT PART (see page J-3).

If you are at work, stay there (assist, if needed) until you know it's safe to leave. Evaluate your situation: Can you get home? Is that the best place to go to? Listen to the radio, but make sure reports are confirmed before you react to the news.

Do not use fireplaces unless the chimney is undamaged and without cracks

Check your home for cracks and damage, particularly the chimney or brick walls.

After you have your own situation under control, check on your neighbors.

Evacuate your home if it is off the foundation or otherwise unsafe (in danger of collapse, on fire, etc.) and seek assistance at an established emergency shelter. NOTE: IF YOU MUST EVACUATE YOUR HOME, ENSURE WATER, ELECTRICITY AND GAS ARE TURNED OFF EVEN IF YOU DO NOT DETECT ANY DAMAGE TO THE PIPES, WIRING, OR GAS LINES. Aftershocks could cause damage to the utilities which, without your presence, could lead to fires, etc. and significant damage to your home and belongings.

ANNEX L - FLOOD RESPONSE CHECKLIST

Lower lying portions of BYU campus (Helaman Halls, Cougar Stadium, Richards Building, Smith Field House, etc.) and off campus housing to the west and south of main campus lie in the Jordanelle and Deer Creek Dam flood plains. Provo City evacuation plans project from one and one-half to two and one-half hours warning before actual flooding will begin. When you are notified that a dam breach is likely:

Move east (north) to higher ground (if you are in low lying areas) to arrive not later than the projected flood arrival.

Reasonable actions within the projected time frame should be taken, but do not endanger your life by attempting to save furniture, etc. that could keep you in the potential flood area past projected flood arrival.

Keep valuable papers (at home include genealogy) in an easy to carry case so you can grab the case as you evacuate.

Follow directions from University Police, your Emergency Building coordinator and local government authorities.

Prepare to render volunteer aid to evacuees coming to the university seeking higher ground (this will be most of the citizens of Provo).

Obey health regulations for personal and community protection against epidemics. Report any violations.

After flood waters recede:

Boil or chlorinate all drinking water. Do not use contaminated food. Destroy fresh or frozen foods that have come into contact with flood waters.

Dispose of animal carcasses promptly or report them to authorities.

Clean buildings as soon as flood waters recede. Remove stuck doors. Clean and dry residence areas before trying to live in them. In entering buildings, use flashlights, not matches; do not turn on electric lights, furnaces, or fixtures until tested by an electrician or other competent person. Remove sediment from heaters, flues, and machines before trying to use them.

Drain or pump water from basements. Get stoves or heating plant to work as soon as possible to hasten drying.

Take all furniture and rugs outdoors and spread to dry and air.

Clean bedding and clothing as soon as possible.

Delay permanent repairs until buildings are thoroughly dry.

Use insecticides where needed. Kill rodents.

Avoid overexertion and strain in lifting and moving heavy objects.

Have the gas and electricity turned on only after service technicians have checked for malfunctions.

ANNEX M - FIRE RESPONSE CHECKLIST

Follow directions from University Police, the Emergency Building Coordinator and other authorities.

If a fire alarm is activated or evidence of a fire is present, evacuate the building immediately, closing doors and windows behind you. Closing doors and windows helps prevent the spread of the fire.

If a fire alarm does not sound, warn building occupants to evacuate.

Do not use elevators, they can trap you in the building. Use the stairwells and exits designed for fire evacuation.

Lightly touch doors before opening them to determine if fire is on the other side. If the door is warm to touch do not open it. Proceed to your alternate escape route.

If you find yourself in a smoke-filled area, drop to the floor and crawl on your hands an knees to safety. Purer air is found nearest to the floor. If possible tie a wet cloth around your mouth and nose.

Do not go to the roof of the building. Many people incorrectly assume that the roof is a safe place to be.

Be prepared to assist individuals with special needs (individuals with disabilities, very young, or elderly)

Call 911 (or on-campus call University Police at 378-2222 if non emergency) to report the fire.

If the fire is confined to a specific area, send someone to an exit to give directions to emergency personnel.

Report hazards (i.e., chemicals, high voltage, structural damage) to responding emergency personnel.

If you are trapped in a burning building:

Stay calm, it is important that you think clearly.

If the area is smoke-filled, remember not to walk or run, but crawl on the floor.

Put as much distance between you and the fire as possible.

Close all doors behind you. This will create barriers between you, the smoke and heat of the fire; and help prevent the spread of the fire.

Go to a room that has an outside window. Seal all cracks around the door and vents with cloth, rags, or paper.

You can signal to rescuers outside by waving a light-colored cloth, or with a handwritten sign.

Do not break out windows. This will draw the smoke and fire to you.

If in a room with a working telephone, dial 911 (or on-campus, University Police at 8-2222) to advise rescuers where you are. They will get to you as quickly as possible.

If you decide to fight the fire, remember, saving lives is more important than protecting property. Depending on the circumstances, extinguishing the fire may be imprudent and life-threatening.

Attempts to extinguish a fire should be made only under the following conditions:

The building has been or is being evacuated.

Emergency notification has been made.

You have a partner who will help

The fire is confined to its original area and is small.

You can fight the fire with your back towards an escape route.

You have a fire extinguisher, you know how to use it, and it is in working order.

Abandon your attempt to extinguish the fire if any one of the above elements is missing:

Close the doors from the burning area and leave immediately.

ANNEX N - WEATHER EXTREMES RESPONSE CHECKLIST

Thunderstorms and lightning:

Before a storm is suspected:

Check the weather forecast before leaving for extended periods outdoors.

Watch for signs of approaching storms.

When thunderstorms approach:

If you can hear thunder, you are close enough to the storm to be struck by lightning. Go to safe shelter immediately.

Move to a sturdy building or car. Do not take shelter in small sheds, under isolated trees, or in convertible automobiles.

If lightning is occurring and a sturdy shelter is not available, get inside a hard top automobile and keep windows up.

Get out of boats and away from water.

Telephone lines and metal pipes can conduct electricity. Unplug appliances not necessary for obtaining weather information. Avoid using the telephone or any electrical appliances. Use phones ONLY in an emergency.

Do not take a bath or shower.

Turn off air conditioners. Power surges from lightning can overload the compressors.

Get to higher ground if flash flooding or flooding is possible. Once flooding begins, abandon cars and climb to higher ground. Do not attempt to drive to safety. Most flash flood deaths occur in automobiles.

If caught outdoors:

Find a low spot away from trees, fences, and poles.

Make sure the place you pick is not subject to flooding.

If you are in the woods, take shelter under the shorter trees.

If you feel your skin tingle or your hair stand on end, squat low to the ground on the balls of your feet. Place your hands on your knees with your head between them. Make yourself the smallest target possible, and minimize your contact with the ground.

If you are boating or swimming, get to land and find shelter immediately.

Winter Storms:

They are considered deceptive killers because most deaths are indirectly related to the storm. People die in traffic accidents on icy roads. People die of heart attacks while shoveling snow. People die of hypothermia from prolonged exposure to cold.

Eat and drink. Food provides the body with energy for producing its own heat. Keep the body replenished with fluids to prevent dehydration.

Wear layers of loose-fitting, light-weight, warm clothing. Remove layers to avoid overheating, perspiration, and subsequent chill.

If outside:

Find shelter and try to stay dry. Cover all exposed parts of the body.

If you cannot find shelter, prepare a lean-to, wind-break, or snow cave for protection from the wind.

Build a fire for heat and to attract attention. Place rocks around the fire to absorb and reflect heat.

Do not eat snow. It will lower your body temperature. Melt it first.

In a car or truck:

Remain with the vehicle. Disorientation occurs quickly in wind-driven snow and cold.

Run the motor about ten minutes each hour for heat. Open the window a little for fresh air to avoid carbon monoxide poisoning. Make sure the exhaust pipe is not blocked.

Make yourself visible to rescuers. Turn on the dome light at night (only when running engine). Tie a colored cloth (preferably red) to your antenna or door.

After snow stops falling, Raise the hood to indicate trouble.

Exercise from time to time by vigorously moving arms, legs, fingers, and toes to keep warm blood circulating and to keep warm.

At home or in a building:

Remain inside. When using alternative heat from a fireplace, wood stove, spacer heater, etc., use fire safeguards and proper ventilation.

If there is no heat, close off unneeded rooms. Stuff towels or rags in cracks under doors. Cover windows at night.

ANNEX O - BOMB THREATS RESPONSE CHECKLIST

Ninety-five percent of bomb threats are hoaxes, but all must be handled seriously.

If a bomb threat is received over the telephone do the following:

Keep the caller on the telephone as long as possible and ascertain answers to the following questions, if possible:

Where the bomb is located?

When will the bomb go off?

What does the bomb look like?

Why is the building being bombed?

Is the building supposed to be evacuated?

How do you know about the bomb?

What is your name?

What is your address and phone number?

Try to determine the following by listening carefully:

What is the approximate age and gender of the caller?

Did the caller have any noticeable voice characteristics?

Were there any noticeable background noises during the phone call?

Immediately notify University Police at 911 or 8-2222 and the Emergency Building Coordinator.

Do not touch suspicious objects (assume all suspicious objects are bombs).

Wait for police personnel to begin searching.

Observe and report any suspicious persons.

Evacuate all non-essential personnel from the building and prevent entry to all but police and essential building personnel.

Search Checklist (buildings can be searched most effectively by persons familiar with the building - however, only use these personnel if they are willing to volunteer to assist in the search):

Custodial personnel search common areas (hallways, rest rooms, stairwells), utility closets, and areas outside the building.

Office personnel search their immediate office areas.

If a classroom is involved, professors search their own classrooms.

Do not move (or touch) any suspicious packages.

Report anything suspicious (including location and description) to the official directing the search.

Open all doors and windows to minimize blast effects and damage if the bomb detonates.

Once a suspected bomb has been located, evacuate the immediate area (per police direction) and prevent any individuals from entering the area until the police declare the building all clear.

DO NOT USE PORTABLE RADIOS IN VICINITY OF SUSPICIOUS OBJECTS (remain at least 5 feet from the object when carrying a radio.)

Provide guides to show police (or other emergency responders) where bomb is located.

Provide responders with list of any hazardous chemicals located within the building.

ANNEX P - CHEMICAL/HAZARDOUS MATERIALS ACCIDENTS RESPONSE CHECKLIST

If you feel there has been a release of any hazardous material immediately have all individuals evacuate the area. Call 8-2222 (on-campus only) or 911 and report the situation.

Do not assume that gases or vapors are harmless because of lack of odor and color.

Avoid inhalation of gases, fumes and smoke even if no hazardous materials are involved.

Do not walk through or touch any spilled material.

Remain upwind (or upstream) to avoid smoke, fumes, and dust.

Be prepared to move in the event circumstances change (i.e. wind direction).

DO NOT wash flammable or toxic materials into drains.

If you must evacuate the building, and it does not slow your evacuation, take your chemical inventory list with you out of the building.

ANNEX Q - ENERGY FAILURES RESPONSE CHECKLIST

Be prepared for such occurrences by keeping a flashlight and batteries in your desk at work and at home. Also, wear clothing appropriate to the weather, and keep extra warm clothing and boots in your car during winter weather.

If electrical power is lost, shut down electrical appliances such as heaters, computers, etc. If power should come back on while the building is unoccupied, unattended appliances could cause fires.

Do not use kerosene (or other fuel burning type heaters) without adequate ventilation.

If at all possible, do not open refrigerator or freezer doors while power is off. This will preserve the food as long as possible. If food is going to be lost, eat that in the refrigerator first, the freezer second, and canned food last.

Do not use candles near flammable materials.

ANNEX R - CIVIL DISTURBANCES RESPONSE CHECKLIST

Avoid areas where disturbances are taking place. Do not become a "sightseer."

Notify local police. If on campus, notify University Police (911 or 8-2222) of the disturbance. Always provide all information you have available.

Follow the instructions of local/university authorities.

ANNEX S - TOUR DISASTER/EMERGENCY PLAN

Although no plan will apply to every emergency situation encountered away from campus, a common set of factors will be present, and some preparations can be made in anticipation of them.

This annex is written to anticipate reactions to serious conditions resulting from earthquakes and other natural disasters, terrorist activity, war, political crises leading toward war, and other unstable political and environmental situations possibly encountered while students and BYU personnel are away from the BYU campus, particularly in foreign countries.

Prior to a tour/internship/etc. away from BYU, travelers should be advised concerning appropriate safety and security procedures to follow while away from campus, and the steps to be taken in case of disaster or emergency. These should include the following:

Never leave your baggage unattended in an airport. Persons may plant explosive devices inside.

Never agree to watch the baggage of an unknown person.

Do not check-in baggage for anyone else, nor carry bags, gifts, etc. for anyone not in the tour group.

Avoid suspicious, abandoned packages in airports and elsewhere and report them to security.

Get in and out of airports, trains, buses and subway stations as quickly as possible.

Watch for and report any suspicious behavior and do not be shy about doing so.

Do not call undue attention to yourself or your group as Americans or tourists (e.g., clothing, loud conversation, etc.).

Avoid large crowds when possible. Avoid demonstrations. If confronted with a demonstration, leave the area immediately and do not photograph persons in such a crowd.

In the case of anti-American sentiment, avoid areas popularly identified as tourist or American, and exercise caution when around U.S. military or civilian facilities.

When any group member separates from the group, the tour manager must be notified.

Group members are not to go out alone. Tour participants should always go in pairs or more.

Establish an emergency meeting place, and an alternate for each city visited.

The following set of procedures will be followed in the event of a serious emergency while away from campus:

After learning of the emergency, the tour manager and/or the responsible department should immediately notify the vice president (over your College, Department, etc.) of the emergency situation.

The tour manager and/or the responsible department shall ascertain the real danger to the participants by considering the following factors:

The proximity of the problem situation to the group.

The impact of the problem on the availability of water, food, and medical supplies.

The target of political unrest.

The intensity of the emergency or of the political unrest.

The presence of military, police, or other emergency personnel.

The feasibility of continuing with the tour, and any protective steps which should be taken.

The ability of the group/individual to travel within and out of the nation or locality.

Any advice given by the nearest U.S. embassy or consulate, or local authorities.

The estimated length of unstable conditions.

Sources of information (U.S. Embassy, LDS leadership, law enforcement agencies, U.S. military authorities in the vicinity, State Department, etc.)

All essential facts should be relayed by the responsible BYU department to the university administration through their respective vice president.

If necessary, a crisis committee will be convened by the university president to consider further action related to the circumstances.

When a disaster/emergency occurs tour managers will be responsible for:

Consulting together regarding the best solution to the emergency. Caution should be taken to not make decisions before every possibility is considered.

Informing the group members of the emergency condition and discussing with them alternatives to meet the situation. If the group is directly involved in a disaster, a review of the health and condition of every tour member should be made immediately.

As soon as possible, contact should be made with the sponsoring department giving an assessment of the situation, health and morale of the group, and to discuss appropriate responses to the situation.

Contact should be made with the U.S. Embassy, local authorities, and local LDS Church leaders to gain information concerning the emergency and possible avenues to deal with it.

Provide tour participants with positive support, assurance that measures are being taken to insure safety, and provide group members opportunities to overcome anxieties.

In situations involving political unrest which may involve anti-American sentiment, the tour leaders should help participants develop an awareness of behaviors that draw attention to themselves as Americans. These behaviors should be avoided. In addition, participants should not congregate in large groups, especially in locations that American tourists or visitors are known to frequent.

In situations involving natural disasters, first determine the health condition of group members. Secondly, find a safe, secure location to wait for additional help. Attention to food, water, and sanitation will be important.

In the event of the death of a tour member:

Leaders should immediately notify the responsible department. Members of the BYU administration (Student Life) will inform family members.

Laws vary regarding removal of a body from a foreign country, so contact should also be made immediately with local government authorities and especially the U.S. Embassy for assistance.

ANNEX T - RESTORATION CHECKLIST

Departments will identify critical functions and recovery priorities.

Critical Function

Acceptable Outage

Recovery Priority

 

Critical Function

Required Support Resources

Assessment:

Resource

Responsible Office/Individual

Recovery:

Procedure		Responsible Office/Individual
Restore steam supply to WIDB		Mechanical Shop/Heating Plant
Restore electricity to WIDB		Electrical Shop

ANNEX U - DEFINITIONS

C.E.R.T. - Community Emergency Response Team

Community Emergency Response Team - BYU personnel who have received specialized disaster response training through a program established by the Federal Emergency Management Agency and administered through the BYU Emergency Preparedness Office.

Critical Functions - Those activities which must be accomplished to ensure the mission of the [College, Department, Etc.] and the university can continue. Includes those that must remain operational in a disaster, and those for which tolerance to interruption is very low and cost of interruption is very high.

Direction and Control - management of the organizations survival recovery efforts, and the operation itself. One of the eleven Emergency Functions.

Disaster - any event which threatens to, or actually does inflict damage to property or people in which the resources of existing emergency responders are overwhelmed. (Example: fires in numerous buildings while the fire department can only provide one fire truck.)

Disaster Analysis and Assessment - Monitoring and analyzing a disaster and assessing physical damage from a disaster. Collection of information essential to recovery efforts and future mitigation. One of the eleven Emergency Functions.

Disaster, Phases of:

1. Warning - Possibility, probability, or certainty of danger indicated in the near future.
2. Impact - Force strikes, destruction or damage caused by primary impact agent.
3. Isolation - Time between cessation of impact by primary impact agent and arrival of aid from outside the impact area.
4. Rescue - Aid from outside impact area arrives.
5. Restoration - Recovery of impacted area.
6. Normal operations - Return to non-emergency operations.

Disaster Task Force - An organization of critical University personnel charged with the responsibility of directing and coordinating the University's response to major emergencies or disasters.

DTF - Disaster Task Force.

Emergency - any event which threatens to, or actually does inflict damage to property or people, but can be adequately responded to by existing response organizations. (Example: a fire in one building which could be extinguished by the local fire department.)

Emergency Functions - Those functions which must be performed to successfully respond to any emergency or disaster, as listed below:

1. Direction and Control - management of the organizations survival recovery efforts, and the operation itself.
2. Warning and Communication - Notifying the population of probable impending disaster in time to take protective action. Operation of all communications services for control centers and operational forces.
3. Fire and Rescue - Deploying fire fighting resources to prevent or contain fires and rescue or removal of trapped or injured individuals.
4. Evacuation - Assisting people to move from the path of threat of a disaster to an area of relative safety.
5. Emergency Medical Care - Offering appropriate health and medical care or services to the stricken population.
6. Public Information - Furnishing information to the public, and providing directions to BYU personnel about appropriate protective actions.
7. Emergency Welfare - Providing shelter, lodging, food, clothing and sanitation to the disrupted population.
8. Security - Protecting life and property, control of movement of persons and emergency equipment necessary to protect persons and counteract the disaster situation.
9. Utilities Repair - Temporary repairs to damaged systems in essential or critical areas or facilities.
10. Disaster Analysis and Assessment - Monitoring and analyzing a disaster and assessing physical damage from a disaster. Collection of information essential to recovery efforts and future mitigation.
11. Logistics - controlling transportation of people and supplies, as necessary to support emergency functions.

Emergency Management, Phases of:

1. Mitigation - Activities which actually eliminate or reduce the chance of occurrence or the effects of a disaster. (Examples: Storing back-up tapes of critical computer data or attaching bookcases to a wall to prevent tipping during seismic activity.)
2. Preparedness - Planning how to respond in case an emergency or disaster occurs and working to increase resources available to respond effectively. (Examples: Preparing a 72-hour kit for each member of the family or determining a location for all family members to meet after a disaster.)
3. Response - Activities, immediately after an emergency or disaster, designed to provide emergency assistance to victims of the event and reduce the likelihood of secondary damage. (Example: Performing first aid on injured individuals.)
4. Recovery - Activities undertaken to return all systems to normal, or near normal. (Example: replacing damaged computers with new equipment and running back-up tapes to restart critical programs.)

Emergency Medical Care - Offering appropriate health and medical care or services to the stricken population. One of the eleven Emergency Functions.

Emergency Operations Center - The location of the Disaster Task Force and the university's essential communications systems during disaster response activities.

EOC - Emergency Operations Center

Emergency Welfare - Providing shelter, lodging, food, clothing and sanitation to the disrupted population. One of the eleven Emergency Functions. One of the eleven Emergency Functions.

Evacuation - Assisting people to move from the path of threat of a disaster to an area of relative safety. One of the eleven Emergency Functions.

Fire and Rescue - Deploying fire fighting resources to prevent or contain fires and rescue or removal of trapped or injured individuals. One of the eleven Emergency Functions.

Impact - Force strikes, destruction or damage caused by primary impact agent. One of the six Phases of a Disaster.

Isolation - Time between cessation of impact by primary impact agent and arrival of aid from outside the impact area. One of the six Phases of a Disaster.

Logistics - controlling transportation of people and supplies, as necessary to support emergency functions. One of the eleven Emergency Functions.

Mitigation - Activities which actually eliminate or reduce the chance of occurrence or the effects of a disaster. (Examples: Storing back-up tapes of critical computer data or attaching bookcases to a wall to prevent tipping during seismic activity.) One of the four Phases of Emergency Management.

Normal operations - Return to non-emergency operations. One of the six Phases of a Disaster.

Preparedness - Planning how to respond in case an emergency or disaster occurs and working to increase resources available to respond effectively. (Examples: Preparing a 72-hour kit for each member of the family or determining a location for all family members to meet after a disaster.) One of the four Phases of Emergency Management.

Public Information - Furnishing information to the public, and providing directions to BYU personnel about appropriate protective actions. One of the eleven Emergency Functions.

Recovery - Activities undertaken to return all systems to normal, or near normal. (Example: replacing damaged computers with new equipment and running back-up tapes to restart critical programs.) One of the four Phases of Emergency Management.

Rescue - Aid from outside impact area arrives. One of the six Phases of a Disaster.

Response - Activities, immediately after an emergency or disaster, designed to provide emergency assistance to victims of the event and reduce the likelihood of secondary damage. (Example: Performing first aid on injured individuals.) One of the four Phases of Emergency Management.

Restoration - Recovery of impacted area. One of the six Phases of a Disaster.

Security - Protecting life and property, control of movement of persons and emergency equipment necessary to protect persons and counteract the disaster situation. One of the eleven Emergency Functions.

S.C.A.T. - Sheriff's Communications Auxiliary Team

Sheriff's Communications Auxiliary Team - One of numerous teams of amateur radio operators organized under the authority of the Utah County Sheriff's Office. One such team is assigned to support BYU communications with agencies outside of BYU.

Utilities Repair - Temporary repairs to damaged systems in essential or critical areas or facilities. One of the eleven Emergency Functions.

Warning and Communication - Notifying the population of probable impending disaster in time to take protective action. Operation of all communications services for control centers and operational forces. One of the eleven Emergency Functions.

ANNEX V - DISTRIBUTION

It is not required that all members of the College of Biology and Agriculture have a printed copy of the entire plan, but each supervisor, department office, etc. should have a current printed copy. Professors, instructors, and others who do not need the entire plan should be provided copies of annexes they need for personal preparation and to carry out their emergency preparedness and disaster response assignments. These copies may be printed from the College of Biology and Agriculture web page, or could be provided by the respective departments.

ANNEX W - DISTRIBUTION

Approximately 400 amps of emergency power will be available to the Widtsoe building in the event of a power outage. Emergency power outlets are found in the hallways on each floor. Heavy duty power cords are located in various rooms in the Widtsoe building (contact departments for specific locations and availability). It is anticipated that emergency power will be shared among users in the building. For example, a freezer might be plugged in long enough to maintain its contents, then unplugged and another piece of equipment attached to emergency power. Representatives appointed by departments will coordinate use of emergency power within and among departments in the college.

If you have questions about the Emergency Preparedness Plan, or other safety concerns please contact:

John D. Lee
John_Lee@byu.edu
College of Biology and Agriculture
797 WIDB, BYU
Provo, UT 84602
(801) 378-3974 (Office)
(801) 489-7355 (Home)
(801) 223-2980 (Pager)